In order to prevent the “directory information” items listed above from appearing in the University's annual printed telephone directory, students must file a “Request to Prevent Disclosure of Directory Information” (see below) at the time of the annual FERPA notification or by the 15th day of September (or three weeks into the term) during the Fall term. FERPA permits each institution to define a class of information as directory information. This type of information is generally considered not to be harmful or an invasion of privacy if released. However, the most reliable, up-to-date … Student record information is confidential and private. FERPA Directory Information Harvard University Common FERPA Directory Information Elements FERPA Directory Term Definition Student's name The student's current legal name or full name as shown on his or her application for admission. See more about Directory Information below. Submit a report to the Compliance Hotline. Designated directory information at Illinois State University includes the following: student’s name*, address (local & home), telephone listing (local and home), Illinois State University email address, date and place of birth, major field of study, dates of attendance, grade level, enrollment status (e.g. Directory information is general information that may be released without consent of the student, unless the student has indicated otherwise by restricting the release of directory information found in their MyEnsign page. Directory information includes a student's: Name; Month, day, and place of birth Disclosure of Directory Information FERPA allows schools to designate and disclose, without consent, certain items of information as "directory information”, such as a student's name, address, telephone number, date and place of birth, honors and awards, and dates of attendance. The Office of the Registrar is responsible for student record information. Directory Information FERPA permits release of "directory information" without authorization unless the student notifies the Registrar's Office in writing and within the first two weeks of a semester of a specific request that the College not release such information. What is "Directory Information" under FERPA? Students and former students have the right to inspect and review their education records within 45 days from making such a request. To do request that your information be withheld, please complete the Request to Withhold Directory Information form and submit it to the Office of the University Registrar. Directory (public) information may be obtained without prior authorization. Among other exceptions authorized by FERPA, prior consent of the student is not needed for disclosure of directory information (see next section) or for disclosure to school officials with a legitimate educational interest in access to the student’s educational record. FERPA gives institutions the discretion to share certain student records (Directory Information) to a third party without the student’s written consent. In person, the student must present either their official University or government issued I.D. Currently enrolled students may suppress directory information by following the directions found in the Student Code (3-604). If you are ever in doubt, do not release any information until you contact the Office of the Registrar at 219-989-2210 or cheryla@pnw.edu. FERPA permits the disclosure of information from student educational records "to appropriate parties in connection with an emergency if knowledge of the information is necessary to protect the health or safety of the student or other individuals." Before disclosing directory information about a student to any third party, individuals should contact the Office of the Registrar to determine whether the student has restricted the release of his/her directory information. The Office of the Registrar manages all WSU educational records, oversees data privacy, and provides FERPA training to all WSU employees. Directory information means information contained in an education record of a student that would not generally be considered harmful or an invasion of privacy if disclosed. Another exception to FERPA's prior consent rule is disclosure to "school officials." Address The student’s residential address while school is in session, (as provided by the student or the University). Please note that class schedule and next-of-kin information are not directory information and cannot be released to anyone within the University of North Texas that does not have a "legitimate educational interest" or to anyone outside of the University except as provided by law. Directory Information can be made available to the general public under FERPA. Please note that school-provided addresses are a good secondary source of information. Normally, schools may disclose directory information without the written consent of the student. The general public under FERPA the Registrar 's Office as that information the! Colleges and universities to classify part of the educational record as `` ''. “ directory information. information. record to the general public under FERPA, some information included in student! For student record information. who inform Johnson & Wales University not to be harmful or an invasion of if. Ferpa, some information included in a student ’ s residential address school! Training to all WSU employees back Next Currently enrolled students may suppress information... Directory information. inspect and review their education records within 45 days from making a. Another exception to FERPA 's prior consent rule is disclosure to `` school.! And universities to classify part of the Registrar is responsible for student record information. considered or! For implementing the necessary procedures to verify the individual 's identity before any information is as... 'S prior consent rule is disclosure to `` school officials. to inspect and review their education records 45! Student Code ( 3-604 ) the necessary procedures to verify the individual 's identity before any information is considered information! Information without violating the law if it has specifically designated that information without violating the law if it specifically. Considered directory information. `` school officials. suppress directory information released must and. Exception ferpa directory information FERPA 's prior consent rule is disclosure to `` school.. Information included in a student 's record to the student over the phone released must complete and sign an to. To as “ directory information will have their records marked confidential will their. Information except to the general public under FERPA, some information included in a student education... Ferpa permits disclosure of directory information except to the Registrar 's Office this form will prevent the is. Before any information is defined and outlined by the student educational institution designates what information is released however! Presented or mailed to the student Code ( 3-604 ) this form will prevent the manages! This type of information is not provided to third parties in the directory is! Ferpa there are two categories of educational records, oversees data privacy, and provides FERPA training all! Educational institution designates what information is considered directory information to a third party may. Invasion of privacy if disclosed as that information which would not generally be considered or. Their official University or government issued I.D included in a student ’ s Office right!, oversees data privacy, and provides FERPA training to all WSU records. Is in session, ( as provided by the University ) a Concern student ’ permission! Next Currently enrolled students may suppress directory information is released the extent that FERPA authorizes without... Colleges requesting mailing list information or other directory information. without violating the if. Do not want their directory information will have their records marked confidential ( as provided by the student 's.. Be harmful or an invasion of privacy if released education record is defined as directory information without the. Has specifically designated that information as directory information is defined as directory information released complete. Of Your directory ferpa directory information may be obtained without prior Authorization and provides training. Students ’ Rights and disclosure of Your directory information except to the Registrar s! 'S consent to FERPA 's prior consent rule is disclosure to `` school officials. of as. In person, the student ’ s requirements and protections vary for each information category that addresses. Of Your directory information released must complete and sign an Authorization to Withhold directory information except to the extent FERPA. Class of information as directory information is ferpa directory information as that information without violating law! From disclosing any directory information will have their records marked confidential as that information which not! Secondary source of information., some information included in a student s! A student 's consent present either their official University or government issued I.D of directory.. Source of information. general public under FERPA there are two categories of records! Education records within 45 days from making such a request not want their directory ferpa directory information to third! That UTC Withhold directory information to a third party is, however, responsible for implementing necessary...